Get Your Desk Files Organized!
Quick Tips To Get Your Desk Files Organized
Do you sit at your desk and wonder where that bill went to, or where you put your retirement account information, or that important sales report? Do you wonder how you will ever get it organized? Well, we do that too! Below are some tips to help get you started!
1. Many of us do routine things on a daily basis. An easy way to organize your desk files is to label file folders with the files you use on a daily basis such as CALL BACKS, SALES, DATABASE, BILLS TO PAY, PAID BILLS, FILING, ORDERS, etc. Whatever you find you do daily!
2. Some of us do things based on the day – weekly reports, bank runs, etc. If that is the case, why not label files by weekday: MONDAY, TUESDAY, etc. and place items you will need for those day’s task within the folder? You can use the LabelManager® 360D – Rechargeable Desktop Label Maker to create file folders quickly! Simple put these day folders in a file drawer, and pull out on the specific day you need them!
3. If your desk area is mainly used for your family activities, use the hand held LabelManager® 260P – Portable and Rechargeable Label Maker to create file folders for each member of the family. Use a different color file folder that will make it easy to locate the specific file you are looking for (John is in blue, Suzie is in pink, fluffy is white, etc.). Now you will have a file folder for all those things that come in the door you want to keep such as report cards!
4. You can also create files for your personal goals such as finances, educational savings, retirement, school calendars, etc. Write on the front cover what the short-term and long term-goal is – such as save for a Bali vacation as the long-term goal, save $300/month as the short-term goal.
5. One of the best ways to get your desk files organized is to put them away in an order that makes sense to you. For instance, you may want to keep the files you use daily on your desk with that day’s file so you will be sure to do all your routine items, and the items for just that day. Using a desktop filer, or even a magazine holder, will help corral the files until you are ready to use them.
6. Take all files that you are not using off your desk and put into a file drawer or cabinet. Keep files you use regularly, or reference often, closest to you; the rest file away from you. Schedule time each week for filing and you will always know where to find what file you need!